August 3, 2021
5S is a Japanese workplace organization methodology which aims to achieve a clean, neat and properly organized workplace through employees’ initiatives. If we maintain an orderly environment it will surely improve efficiency.
It will enable us to concentrate more on the task at hand and not get side-tracked on organizational issues, whether it be in a factory, office or a store.
So what does 5S means?
In Japanese term, it is Seiri, Seiton, Seiso, Seiketsu and Shitsuke
It means Sort, Straighten, Shine, Standardize and Sustain.
It is distinguishing items that are needed or unneeded and eliminate those unneeded items.
Keep the place neat by having a correct place for our things in order to allow for easy and immediate retrieval.
Keep the workplace neat and clean.
This is how making a habit of sorting, straightening and shine.
Maintain established procedures
Our HR recently launched a contest regarding 5S. They emailed their invitation to all departments in different affiliates. They call it a SMILE Challenge.
Simplify, Monitor, Invest, Leap & Engage.
The goal of this challenge is to build good habits and establish healthy routine to improve behavior and attitude towards work.
So far only these two challenges are being put in place.
Simplify – implement the 5S
Monitor – monitor your progress
Out of 3000 employees, only 5 joined the individual category, 2 for the pair category and 3 for the team category.
Why is this so? Is it really difficult to do the 5S?
A few years back, I let my staff attend a seminar about 5S. It was an echo seminar by one of my colleagues who also attended a seminar about 5S. She showed us visuals and videos during her echo seminar.
After the seminar, my staff started to sort out their area. After sorting we have plenty of full trash bags ready to be collected by our janitor.
For a week, our department was spick and span. But as time passed by, little by little documents are piling up, boxes were littered around. It just cannot be helped as accounting is document oriented and time bounded. We just don’t have enough time to keep on sorting and cleaning our area Therefore, we cannot sustain the 5S.
5S does not apply to the workplace alone but may also apply in our home.
I tried sorting out my closet, separating those that will not fit me and those that I am not comfortable wearing anymore. I put these unneeded clothes in a container to be given away when the need arises. But then again, new clothes were bought or some were hand overs and the closet will be brimming again.
Have you heard of Marie Kondo? I first heard about her from my daughter, Danie. She has been watching YouTube videos of Marie Kondo. Her videos are about declutter and tidying tips.
Danie tried to apply one of Marie Kondo’s tips on closet decluttering. She get an item in her bedroom, may it be a dress, a shoes or anything that she can get her hands on. She then asks herself if that item sparks joy to herself. If it does not, then it goes to the garbage bin or to the “for donation” box.
She has been doing this for a few hours but eventually got tired and stopped. But she did clear a small place in her closet.
Danie tried using this method to my wardrobe, one time when we were all in my room. It just lasted a few minutes as I cannot directly decide if the item sparks joy or not.
It is really difficult to sustain the 5S principle anywhere, whether at home or in the office especially if you have a hoarder (I don’t want to say: disorder) ability.
I have seen a lot of Youtube videos too about hoarder disorder but theirs is really too much. Almost the whole of their house are full of things, unnecessary things, to the brink of having their health being affected.
I don’t think I am in that stage. But I do want to watch videos like that as it triggers me to clean up, even just a little, of my place.
I heard that it needs 21 days of repetitive action to make that action a habit. I don’t have that 21 days to keep on sorting, straightening and making my place shine in order to make it a habit, much more sustaining.
Or am I just making some excuses?
What about you? Be honest, is your place spick and span? Not a single item not in its proper place? Lucky you then.
Thanks for dropping by.
Thanks for the 🧡🧡🧡.
Lead image by Unsplash.