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Finally, I was able to structure in my head the first topic I'd like to talk about concerning my field, Administration, and Management. It isn't too hard to comprehend, to be honest, but there are a few interesting topics from which I had to choose from, and it was not easy because Administration and Management is a field very vast as it's always evolving and it has a very close relationship with human behavior as a key factor to success or failure.
This is a very awesome field to study because it applies to our everyday lives, as in all things there's a bit of management around, we use it to plan our day, our budget, our relationships, you name it, is there.
The first thing you have to know is What is Administration and/or Management and the answer is quite simple:
Is the sole action of manage resources to accomplish a goal with Efficiency and Efficacy, it's that simple.
And when I say resources I mean any type of resources, human, financial, equipment, etc.
This definition has to have further development because there are steps or functions beneath it, these are Planning, Organizing, Leading or Directing, and Control. To define them I'll use primarily a household as an example, here I go.
As a housewife or as an individual living alone you have to do a certain number of things to ensure survival, right? You have to cook, clean, pay bills, get groceries, walk the dog. These shores vary in every household and depend on the number of people, budget, needs, and etcetera. So, what do you do to make sure you get things done? You make a plan daily, weekly, or monthly to do the things that are necessary to survive and to allow you to function properly. In the case of a housewife with two kids, maybe the plan will be, after waking up, first the coffee, start breakfast, then the lunch of the school for the kids and husband, waking them up, getting them to dress, feed them, getting them to school, then go to the bank, get the groceries, go home, do the laundry, start lunch, etc. She has to think about it beforehand because there is too much to do and only 12 to 18 hours a day available to do it, that's why she has to have a plan.
In the workplace, it's the same: If I own a company that makes chairs and I have to make 1000 chairs at the end of the month, I have to plan according to the people I have, the budget, the production capacity, to see if it's viable to make the 1000 chairs.
The housewife has a plan to buy groceries for the whole week and has a budget of 500$. After planning the meals of the week ahead of schedule, she starts to review the cabinets or pantry and the fridge or freezer to see what she has available and what she needs to buy, in order not to make unnecessary purchases that affect badly her budget.
With the Chair Company, the Manager or Administrator has to review the Cost of Production and Materials, how many workers he will need, the state of the machines that cut the wood or metal, the capacity of the warehouse for packing and storing, and the shipping process at the end. When that's done, and all the pieces of the initial plan are in place, the making of the chairs can start.
Leading or Directing
A mom with two kids gives them a set of chores to do daily, besides the homework and playtime. At three they have 45 minutes free to watch TV and play outside or their video games; At 3:45 they have 1 hour to clean their bedrooms and put their dirty clothes in the laundry room; at 4.45 she gives them 15 minutes to eat a quick snack and at 5 they have to start their homework. At 7 dinner, at 8 family time, and 9 to bed. She has to be keeping a watching eye at all times to ensure that the schedule is being done like clockwork.
In the Chair Company, the manager has a team of people working in each area: receiving the materials for the chairs, design, cut, assembly, polish and finishing touches, packing, store, and shipping. The manager's responsibility is the same as the housewife, keep a watching eye at all times and demand, respectfully, that the plan gets done, checking on them, and giving a helping hand, a friendly hand when necessary.
The Mom sees that at the time of the homework, the kids are staling. She goes to check on them and after inquiring about what's going on she learns that they don't understand the assignment. So, she calls the teacher and asks what the assignment is and then explains it to her kids and gets them on track.
The manager has to keep an eye on all the supervisors of the different areas of production, how many units are being made per day, how many workers are in each area, how many called in sick, the performance of the machines, if there are lost in the materials due to poor management of cutting or design. All those things are the responsibility of the manager and cannot be overlooked because that will allow him to make the changes that have to be done to make sure the goal will be accomplished.
As you can see, what I said at the beginning of this article is true, Administration or Management is applicable in our everyday life, and it's important because allows us to structure better our life's so our time here is used more efficiently.