The process of organizing time can be defined as a process aimed at optimizing the use of the available time, every day, and every week; To achieve all the goals and planned tasks, by preparing lists, daily, weekly, and monthly schedules - if possible -. It is worth noting that there is a difference between organizing and managing time; Time management means: the ability to use the various means and methods available; To make the most of the available time;
To achieve a balance between goals, duties, and desires, while organizing time, it is considered a stage of time management, as it comes after the two stages of time analysis and planning, in which tasks are defined and the time available to them is predicted.
The process of organizing time involves creating an integrated structure and scheme for all the roles, by identifying and identifying the various activities necessary; To achieve the goals of the individual or the organization, grouping these activities into groups, assigning an individual or group of individuals to each of these groups, delegating the assigned authority or administration; To implement all activities, with the need for integrated coordination between power relations, vertically and horizontally in the organizational structure of the institution, and in the absence of time management, it will be difficult to reach the required goals, and precious times and opportunities may be wasted in institutions and societies; Due to the lack of organization, and the correct coordination of the available time.
The importance of time management
Many benefits lie behind the organization of time and its optimum utilization, and the most important of these benefits are:
Pleasing God: God Almighty created us in this short life. For his worship, obedience, and preparation for the afterlife, a righteous person is the one who organizes his time and invests it with the strength he has been given in the accomplishment of beneficial works, the reconstruction of the earth, and the achievement of good goals.
Achievement of goals and achievements: Through the organization of time and its optimal use, the required goals are reached, and all ambitions are achieved.
Psychological comfort, and a sense of self-satisfaction: As the person who uses the time available to him in an organized and planned use, will achieve what he wants, which makes him feel happiness, psychological comfort, and self-satisfaction.
Reconciling work duties, family, and personal needs: A person who organizes his time and manages it well will be able to achieve a balance between duties, needs, and various work.
Optimizing effort: managing time greatly contributes to saving effort, not wasting it, and making the most of it. Organizing time in the study, for example, will enable the student to benefit from the effort he exerts and achieve the benefit from it. To obtain high academic degrees and excellence.
Avoid confusion and duplication: Time management helps a person achieve psychological balance for him, and prevent the performance of actions with each other at the same time; As this leads to a waste of energy and effort.
Satisfying management at work: The employee who is keen to organize his time, and who seeks to avoid default in his work, will gain satisfaction and merit from management, and he may get rewards.
Completion of work on time: the person who organizes his time will be able to perform his work first and foremost, and will avoid its accumulation; So as not to become difficult or impossible to perform.
Clarity of mind, and focus on performing the work: Effectively organizing time helps the individual to know the duties and what exactly is required to be accomplished, which makes him not confused in the mind, and becomes more focused on the work that he performs, and he will be able to accomplish this work effectively and with perfection.
Time management rules
There are four basic rules. To achieve successful time management, these rules are:
Business programming: a successful and purposeful person performs several different actions during his day, as these works are divided into:
Fixed works: They are the usual acts, such as worship, livelihood work, such as a profession, job, or craft, developing competencies, visiting friends, having a relationship of the womb, leisure, sleeping, shopping, and rest, as fixed works represent the works that most people participate in. They may also share types, such as trades, and professions. To rationalize and organize time, these actions are scheduled and programmed, either mentally (i.e. in the mind), or - preferably - through writing on paper, where the fixed actions that must be practiced during the day are written down, and a schedule is drawn for them during the days of the week. It is worth noting that business scheduling contributes to organizing and controlling time, and optimizing the use of available time.
Unfixed actions: They are exceptional or emergency actions. The organization of time requires them to write a list of these actions, arrange them according to importance, then perform them, and implement them.
Not to postpone work: One of the most important rules for organizing times and business is not to postpone today's work until tomorrow, or the future. Postponing it leads to wasting time, disrupting work, and a person may feel anxious, stress, psychological and physical fatigue, and mental congestion. As for doing the required work without delaying it, it contributes to the person feeling of achievement, comfort, and happiness.
Applying the most important rule, the important one: which is known as the rule of the ladder of priorities, as this rule states that not all actions are of the same level of importance and necessity. Where there are works that need to be performed more than any other work; There are necessary jobs, less necessary work, and normal work, and taking into account the application of this rule, the individual or the institution will be able to organize and control time, in addition to performing the work wisely and successfully. As for neglecting this rule, it will lead to paralysis, breakdowns, and confusion for business.
Choosing the right time: To achieve successful time management, a person must take into account that choosing the right and appropriate timing is crucial. It may be a good time to do a job, or not do it, or it may be appropriate for speaking, or silence, if a person mastered the art of knowing the right time for his work, for example, or his marriage, or his relationship with others, then he will achieve success and happiness.
Learning patience: Patience is a moderate mix between wisdom, self-control, and gaining patience that enables a person to know that any work that is done before its time may spoil everything.
