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Being organized is something that is a critical necessity for individuals in every work place; ranging from educational institutions to office complexes, companies, school environments, involving professional working participants and also with writers. It is something that intertwines with planning activities, as to when things are properly done or put in their right places at the right time. But for the purpose of our focus topic, we shall dwell on organization of personal and professional writer’s desk for maximum productivity.
One of the major importance of being organized, is that it helps the writer to think clearly while executing well planned tasks. But in other to recognize this significance, it is also imperative to identify some of the major consequences of not being organized. However, a major impact of poor organization practices is that it affects focus, resulting to mistakes, poor control for situations and failures in goal executions. Meanwhile someone with a habit of being disorganized suffers bigger consequences that may linger to become stressful, frustrating, irreplaceable, destructive and most probably very expensive setback affecting both personal and professional reputations. Whereas being organized as a writer helps you to think clearly, stay focused, find calm and be good position to succeed in your writing and professional activities.
Examples of being unorganized as assessed by an American survey in 2018 concentrated on observations such as: individuals looking for items which they have misplaced such as: written contents, unreferenced materials, phones, keys, bags and even writing pens. Both finding or replacement of lost items often cause us financial setback and time management constraints. And this can negatively affect or delay our writing tasks as to when we are set to get some work done in a stipulated period of time. Despite such pitfalls, being unorganized distresses your emotional wellbeing. As data has shown overtime, that persons whose homes are filled with unfinished projects or clustered items, scattered all over their rooms, displays high level of cortisol stimulations. Hereby indicating the synthesis of stress hormones from frustrations and panic reactions as compared to those individuals whose homes have things in their places and with calm and restorative restfulness. These poses challenges for writers working at their home or office desks and it’s something that has to be controlled through well-structured organizational practices.
Wherever, a writer should always stay organized by getting rid of unwanted - irrelevant items such as those that are not useful and may not motivate him or her to think clearly or stay focused in their work activity. Such items may include distractors such as: unnecessary television and phone programs, playful toys, noise generators and office or home desks physical items that occupy space, block access routes and are not necessarily useful. This would help you as the writer to avoid being in disarray, to keep calm, remain focused and think clearly.
Methods of staying organized in your writing activity
1. Create a means to identify and locate your documents for easy access.
This can be well achieved by creating a meaningful naming convections using standard labels for digital files and well referenced writing tagged headings for non - digital ones. Finding your files and well tagged items quickly saves you time and keeps you focused and organized by preventing frustrating burdens and intimidations.
2. Optimize the use of items and their locations in your desk space
It is important not to assume that your desk setups should always be kept bare, because you may need access or some clues to reference materials and other items that can speed up your writing organizational process to yield maximum productivity. Such materials are post it notes, colour pens, jotters, papers, drinking water, snacks, side waste bins and many others. But on the contrary, your desk can easily become a cluster of waste items, accumulating non-essential materials, if it is not well managed. Because the way that you organize and display items in your work space influences your workflow. As cluttered items, scattered all over your desk may stress you out and thus make you to feel anxious. And so therefore, while all these are important, the way you organize your desk and structure your workflow affects your productivity.
3. Transform information on papers into digital contents
In other to declutter your office or writing desk arena, it is a good habit to reduce and minimize the amount of paper that you use daily, so that you can concentrate of fewer information, easily locate documented files and manage waste to stay organized. This can be achieved when you transform information, written on papers into digital contents that can be accessed from well backed up and documented computer files whenever they are needed to prevent information loss or paper scattered all over your workspace.
4. Develop the habit of being organized by continuous practice
Getting organized is not just the character of everyone, unless you are specially gifted or perhaps talented to do so. But it is something that is essentially critical for a continuous workflow successful process. And you have to be consistently persistent by learning and incorporating organizational habits to become efficient in your work flow character processes. This can be accomplished with a proper well-structured work plan.
In a simplistic view, getting organized may require that you maximize activities that helps you to stay focused through decluttering both your mind, writing desks and participating in activities that keeps you calm and think clearly. Since humans are emotional beings, it is often essential that we apply organizational skills in our work spaces, digital files and most importantly on our work flow process. While you may not need to throw away somethings, you should make sure that everything is kept in its right place, for easy access at the right time for use to present your work in meaningful ways to get the best writing.