Have you ever thought why you cannot complete all the tasks required of you on time?
Don't say you don't have enough time even though you have the same 24 hours that he had (Albert Einstein, Leonardo Da Vinci, Shakespeare, and Mother Teresa).
Time management is not about doing more tasks per day, it is about simplifying the way I work, getting things done faster, and relieving stress.
How do you organize your time to get the best results?
What is time management?
Time management is the process of planning, organizing, and exercising conscious control of the time you spend on a specific job in a more intelligent manner. This helps you increase your efficiency at work and achieve the required balance between work and your personal life.
Organizing your time management at work allows you to improve your performance and achieve your desired goals with minimal effort and through more effective strategies. Weak time management skill at work can lead to:
1- Being late in delivering tasks on time.
2- Procrastination and lack of focus.
3- Low proficiency in learning and work skills.
4- Professional reputation has been negatively affected.
5- Tense relationships in the workplace with colleagues and managers.
6- The defect in your personal and professional life.
Some organizational and time management skills can help you cope with not completing the required tasks on time.
Tips for organizing time
There are no number of ways and ideas to organize your time, and because the characters vary all ways to organize time do not suit all people, so there are several tips for organizing time.
1- Start with the most important tasks :
The most important rules of time regulation are to determine the most important and start tasks, select more important or three most important and implement them first. Once you exercise your most important tasks, your day is already successful, you can implement other tasks or postpone their implementation to another day, you are already successful and completed your most important tasks.
2- Get enough sleep:
A person needs from (7) to (8) hours of sleep a day in order for his body and mind to rest, but some people believe that by providing two or three hours of sleep, they save time to carry out more tasks.
This is not true, the more your body and mind take enough sleep, the more they can focus and carry out what you ask of them, so listen to your body and mind and do not underestimate the value of sleep.
Researchers have found that poor sleep leads to deviant behavior at work. People who sleep six hours or less have deviant behavior at work compared to those who sleep more than six hours a day.
3- Put all your focus on the task at hand:
Isolate yourself from everything that distracts you and focus, close the Internet browser windows that you do not use, put your phone away, search for a quiet place to work, if you like music, listen to relaxing music.
Put all your focus on one task so that you can accomplish it without any external distractions.
Often tasks take too much time to get done, and sometimes this is due to attention to the small details that you might care about after completing the biggest and most important part of the task.
It will be much better for you if you look at the entirety of the task, get it done, and then look at the small details.
4- Turn your main tasks into habits:
Your main task in your work, turn it into a daily habit that you do regularly, even if on vacations, for example, your main task in your work is writing, translating, or playing a musical instrument or a specific sport. I make doing this task a daily habit that you do regularly.
This is to improve your skills and gain more experience in your field that will help you accomplish any task that is asked of you.
5- Watch yourself as it takes up your time:
Watching TV or browsing social media is one of the most time-consuming means, you have to become more aware of the time you spend on these activities.
Simply, when you observe yourself, you will know how much time you are consuming uselessly, and when you know this, you will start doing these activities less.
6- For each task, assign a specific time period:
Instead of starting a task and saying I'll stay here until the task is finished, you can set a specific time period to accomplish your task.
If you set an hour or two to accomplish the task required of you, that will be an incentive to increase your focus and be more effective, even if you end up adding more time.
7- Leave a period of time between tasks:
When you are passionate about the task or task at hand, it is difficult to estimate how long it will take to complete your task.
When you allow yourself to pause and rest, you allow your licking to take a break to complete the implementation of what is required of you, and this is healthier for your mind and psyche.
8- Be realistic about timing your tasks:
Allow yourself to set a realistic time to implement each task. If you think that a specific task will take half an hour or an hour, then you should specify an hour to complete it.
Being realistic about setting a specific time period to carry out the task will prevent you from getting frustrated or late in carrying out your tasks.
It is always better to give yourself more time, so if you carry out your task early then you will have time to carry out other tasks, and inside you you will feel accomplished and not disrupt your work and your production.
9- Learn to say no:
If you have to turn down a request in order to increase your focus or not waste your time, feel free to do so, be prepared to cut your losses and move on to more productive tasks.
Learn from your past experiences in order to avoid wasting time, and remember that against the word yes, there is a lot of important work that takes a lot of time.
10- Make a plan for the future:
One of the worst things you can do is jump into a new work day without the slightest clue of what you should do during your day, although it seems a waste of time to spend ten to fifteen minutes planning your day at work.
However, you will be surprised by the effectiveness of your day planning once you devote so little time to planning the rest of your day.
11- Create systems for organization:
Being an organizer saves you a lot of time, and you also don't have to be the most organized person in the world.
Create systems that are not complicated to help you organize your things and tools to save you time and effort during your work, for example create a system for keeping paper documents, organize all files on the computer, unsubscribe from unhelpful e-mail lists.
12- Keep track of your time:
How many hours of work did it take to carry out your tasks during the week? Tracking time is a very effective way to know how long each task took you, and if you are shown examples of it, how long it will take to complete.
You can specify the exact amount of time each task will take, and by implementing a simple schedule of tasks, you can easily start and execute a task and start others on the same day.
13- Group similar tasks together:
Different tasks require different types of thinking and skills, so it is natural to allow your mind to think of a specific type of emotion instead of unnecessarily transforming into something that requires you to redirect your thinking.
For example, you have (6) tasks divided into writing four articles and preparing two videos, whichever you prefer to carry out all the writing tasks consecutively and then perform the video tasks, or implement two articles, then a video, then two articles, and so on.
Of course the first method will be more helpful for you.
14- ask for help:
If necessary, seek help from another person and you can outsource smaller tasks to him. Do not let your pride prevent you from seeking help from some of the people you recognize in their ability to help you.
Make sure you choose the right person who can help you. You don't just want to help. You want to complete the task successfully as well.
But you have to be careful, do not always seek help, if you do you turn into a lazy person who does not count high.
15- Reward yourself:
Most of the time working hard leads to fatigue and stress, which makes you unable to focus on the simplest tasks, so you should take a rest and reward yourself for your efforts.
Make sure to set aside time for rest, turn off your work phone, do not answer e-mail, if you are taking away your leisure time to work, then you cannot add to your work and do not achieve the comfort you dream of.
Symptoms of poor time management
How do you determine if you are really managing your time and organizing efficiently, or are you wasting your time? Here are the symptoms of poor time management. If you do something about it, you are wasting your time.
The following list covers the most common signs of poor time management, regardless of the amount of work you do if you do any of these signs you may have some bad signs of time management.
Inability to meet deadlines
Always be late for your general or deadlines for your tasks, this may be due to your acceptance of many tasks at one time or your inability to set a correct time to carry out the tasks.
Adherence to appointments always has an effect on your relationship with others, so it can have a negative impact on your relationships. You may suffer from poor commitment to deadlines because you cannot motivate yourself to wake up early and do the tasks that you have to carry out.
You need to define what is really important to you and direct your time management to achieving your goals so that your goals become your priorities and you find the internal motivation to implement them.
Your commitment to deadlines is a sign of your respect for others, and your lack of commitment is telling them that you do not respect them. Poor time management harms your relationships.
Permanent haste
Sometimes everyone has to be a little rushed, but constant haste is a sign of mismanagement of time, if you always find yourself being hasty between each meeting and the next, and carrying out one task and the next, you are not organized enough to know the appropriate time period for each task.
Some people are constantly rushing because they leave everything until the last minute, and this is evidence of failure to see the big picture through which to determine the appropriate time period.
Constant rush is often a sign that you are struggling to cope with an overload. You need to focus on getting the right work for your time only and rejecting the rest of the stress.
Poor performance
Many people think that outstanding performance is related to carrying out the largest number of tasks, but the quantity is not important as they think, so if you accomplish a lot of unimportant tasks, is this considered success and excellence in your performance? of course not.
You can only organize your time, know how to take a certain amount of time to accomplish a task with precision and skill, and make better decisions about your time, skills, and resources.
In the end
Time is an indispensable asset, it is an asset that is inestimable in money, especially in the fast, accurate and competitive world of entrepreneurship, you can get more money but you cannot get more time, make sure that you spend your time where it benefits the most.
Time management does not mean the implementation of the largest number of tasks, but rather the implementation of the required tasks in the simplest and fastest way, and this helps you increase your efficiency in your work and achieve the required balance between work and personal life.
And there are several tips, if you follow them that are commensurate with your personality, abilities and the nature of your work, you will reach the desired results and goals that you seek to achieve.
The value of time cannot be estimated with money. Rather, time is what we make money through. If you are aware enough of the importance of time, you will use it properly.
But in order to be able to define the shape of your time management you must know the signs of poor time management, as you may have fallen into those signs.
