It is important for everyone to remain productive and motivated while doing any work. Being bored and routine can completely keep you from achieving your goals.
Learning to work smarter will improve your productivity and performance in general, and it will make you a valuable asset for the organization you work in, increasing your sense of job security. Working smarter with less effort requires following some strategies, and in this article (11) a strategy for how to do that, but before tackling these strategies, learn the importance of that.
Why is it important to work smarter with less effort?
Saves energy and effort and allows you to accomplish difficult tasks with more energy and achieve better results.
Increasing productivity encourages you to simplify and integrate tasks, save labor and costs. Companies are always looking for ways to achieve more achievement with less effort and are looking for ways to work smarter and thereby provide valuable resources for your organization.
Motivation increases and reinforces feelings of positivity about your work, colleagues, and yourself.
Increase your self-esteem, because working smartly enables you to provide a better quality product or service with less effort, which in turn will naturally boost your self-esteem.
How to work smarter with less effort?
Here are 11 ideas for how to work more efficiently:
Follow a morning routine
Try to start your morning the same way every day. This could mean walking a short distance before sitting at your desk or it could mean starting your day by reading a book on professional development.
Keep your to-do list short
Keep your to-do list short and focus on three to five important and challenging tasks. Write down the most important tasks that will make you feel more productive after they are completed. Focus on these tasks one by one before moving on to less important tasks.
Follow a closing routine
Just as you should have a routine to start your day, you should also have a routine at the end of your day. Start by making a list of the top three tasks you want to do the next day. Upon completion, arrange your office and get rid of any things that are not in their correct place to start your next day with order and efficiency.
Avoid distractions
Stay away from everything that annoys and distracts you from work time so that you do not waste your time on something that does not help For example, when setting up a task with a high priority, you need to turn off the phone and ignore your email first and then start your work focused.
Focus on the results
When it comes to productivity we often focus on the time it takes to get something done; Unlike what we already achieved in a day. Keep a list of everything you accomplish in a day. This will help you feel motivated and accomplished. This list makes it easy to celebrate your accomplishments and better predict how long they will last in the future.
Enhance your communication skills
Make enhancing your communication and collaboration skills one of your top priorities, improve your effective listening skills, and focus on the task you are about to do, and when communicating with someone, for example when you write an email to a co-worker, keep the message short and to the point Do not include too much information in the e-mail because it will confuse the recipient.
Make the meetings productive
Often meetings are necessary, so a plan should be put in place to ensure the success of the meeting. Plan what you want to cover during the meeting and the desired outcome, make it as concise and productive as possible, and write down what was agreed and the outcome of the meeting.
Ask the right questions
There is a very important saying by Naguib Mahfouz about the importance of asking the right questions, which is "You can know if a man is smart by his answers, and you can know if a man is wise through his questions." So the secret is to ask the right questions at the right time. When you do this, you will gather the information you need to help make the decision and it will save you a lot of time.
Focus on one task at a time
Studies have shown that when you switch from one task to the next, you are actually wasting time because of the time it takes your brain to change tasks and shift focus. Resist the impulse of multitasking and instead, focus all of your attention on one task until it is complete or ready to move forward by then.
People cannot multitask well, and when people say they can, they are deluding themselves, the brain is very good at fooling itself, so the next time you have the urge to multitask, stop, take a breather and then return to focus on the one thing that should be Done now, and once this is done you can move on to another task.
Set short deadlines
Parkinson's Law states that "work expands to fill the time available to get it done." For example, if you have three days to complete a task that takes three hours, then according to Parkinson's Law the task will get more complex and continue to decline throughout the three days. Perhaps the best way to overcome this problem is to set short deadlines that force you to finish tasks in a short period of time.
Practice stress and stress management techniques
Practice stress management techniques such as reading or exercising, spending time with friends or family, going for a walk, taking up a favorite hobby, etc. These strategies can combat stress that can affect your physical, emotional and mental health and improve your work performance.
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