In business, it is often required to send letters with similar information to different people. The letters require the name and address of each recipient to be printed on the top. So, changing the address each time would be a very long process and a big wastage of time and effort.
Mail Merge feature is used to combine a data source with the main document. It saves our time and energy to Send letters at multiple addresses
DATASOURCE:Data source consists of mailing list, for example, name, address, city, pin, telephone number etc The data is organized in tabular form along with the field names. The data source is associated with the main document, so its field names can be used in the main document and it becomes easy to merge addresses along with the main document.
MAIN DOCUMENT: It contains the text that we wish to send to all the recipients.
MERGE FIELD: It is a data item such as NAME, ADDRESS, CITY, PIN etc. which instructs MS Word where to insert the data source (names, addresses) information in the main document. Mail merge involves three basic steps:
1. Creating a main document.
2. Specifying a data source.
3. Merging the data source with the main document.
