I am used to see students fall in line for their enrolment. I too experienced the long lines when enrolling with my degree in college. But now, because of the pandemic we are opting to No Face-to-Face Enrolment. In this article, I will share to you the processes we undergo in our university for the enrolment of our students.
Contacting our students for confirmation for enrolment. Before the students will be given subjects there is a need to confirm if they would really like to enroll for the said semester. We should not assume that they will all enroll because there are students who have their personal circumstances and they would not like to enroll. There are stories that they are surprised that students are enrolled already but they would not like to "in" for that semester. For us to get the confirmation, we make a Google Form for the students to fill-up.
For the students not responding to the Google Form, we contact them through social media accounts or we ask their classmates for contact information. We make sure that we reach all of them - "No Students Left Behind".
Advising and Encoding Subjects. Once the student confirmed for the enrolment, the academic adviser will look on the records of the student and advise the subjects that the student will enroll. The things to consider in advising are the prerequisites and the number of units to be enrolled. We call the form for this as -Preliminary Enrolment Form(PRF). After the subjects are determined, the Adviser or Encoder will encode the student with the subjects to our Enrolment System. The system already has the schedules of classes made through the class scheduling of which I shared through this article The tedious work of creating Class Schedules .
Forwarding student's PRF to Scholarship Office. Because of the The Republic Act 10931 - Quality Tertiary Education Act which provides free tuition and other university fees, all of the students encoded will pass the scholarship office for verification purposes. There are also students who are recipients of various scholarships.
Assessment of Student Accounts. From the scholarship office, all of the PRFs will be forwarded to the Assessment Office for the billing process. If the students have payables, especially if it is a requested subject, they will be contacted for the payment process.
Registrar to Mark students as "Officially Enrolled". After the assessment, the PRFs will be submitted to the Office of the Registrar and they will be the one to Mark the student as Officially enrolled. Once Officially enrolled, the student will see their subjects with corresponding schedule and faculty through the university portal. The said office will also print Certificate of Registration (COR).
In the new normal, most of the load work is given to the manpower of the university. We make things possible for our students, we really find ways for them to have access to education. It may be tedious for us but it is more organize, because you don't have to face this students one by one. The difficulty is when the records of the student has problems like the student has deficiencies or subjects not yet enrolled, you really need to contact him/her.
MY DESIRE
At the moment, we are using different platforms for contacting students and encoding them as well as portal. It is my desire that one of these days, I hope the university would come up with a web-based system that cater all the services for the students. A website that they will just log-in, check a button if they wanted to enroll and then they will be given with subjects automatically. The adviser will just verify for the subjects given. After the verification, the scholarship will determine the grant for the student, then the billing section will also do their work up to the registrar's office. Then the student will see their schedules on the same system after they are officially enrolled.
So that's all for this article. If you are a college student, I would like to know the current set-up for your enrolment, please do comment below. If you have thoughts about this article, I would really love to read those. Keep safe everyone.
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Ohhh, ang dami pala talagang process sa enrollment that's why medyu natatagalan yung sa amin. However, sa case po kasi namin is hindi kami kinokontak ng prof or staff ng school if we want to enroll or not.